As of June 1, UGA students, educators, and personnel can utilize two robust AI solutions from Google: Gemini and NotebookLM, both securely integrated within UGA’s Google Workspace framework.

Gemini serves as Google’s AI chatbot, aimed at aiding in tasks like content creation, ideation, and troubleshooting. It accommodates multimodal input, enabling users to engage through text, visuals, and more to receive dynamic, context-aware replies.

NotebookLM functions as a tailored AI-driven learning and research aide powered by Gemini 2.0. It comprises a three-panel layout: sources for document management, chat for interactive AI conversations with citations, and studio for generating content such as study aids and audio summaries. Accepted file formats include PDFs, audio recordings, videos, Google Docs, and Google Slides.

In contrast to other generative AI platforms available online, Gemini and NotebookLM operate within UGA’s version of Google Workspace. Analogous to UGA’s instance of Microsoft Copilot, when these tools are employed with a UGA account, information is not disseminated to external entities or utilized for training outside models.

Here are some suggestions for how faculty and staff might leverage Gemini and NotebookLM to enhance productivity:

• Arrange training materials, guidelines, and/or policies in NotebookLM, then pose situational inquiries to create draft FAQs or case studies for onboarding initiatives.
• Utilize Gemini to formulate low-stakes or practice quiz questions for a course.
• Request assistance from Gemini with research or writing, such as, “What differentiates ‘affect’ from ‘effect’?”
• Submit lengthy documents to NotebookLM to obtain synthesized summaries of common themes or key points.

Gemini and NotebookLM can be accessed online using UGA email addresses ([email protected]) and passwords. Both tools are also available via the UGA Mobile app.

It is important to note that large language models (LLMs) may sometimes produce fabricated, inaccurate, or biased information in their outputs. Users of Gemini and NotebookLM should be ready to independently verify all outputs for credibility and relevance, acknowledging that hallucinations and biases may appear in the tool’s results. For additional details, visit the NotebookLM and Gemini resource pages on Google’s site.

For more information regarding the use of AI in academic settings, students should refer to UGA’s Academic Honesty Policy. Instructors can consult the Academic Honesty toolkit in eLearning Commons (eLC). Graduate students and faculty focusing on theses and dissertations should also review the Graduate School’s Policy on the Use of Generative AI in Theses and Dissertations.

For further information about these new AI tools from Google, visit the Knowledge Base or reach out to Justin Sackett at [email protected].

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